Vendor Direct Deposits

As the university continues to monitor the outbreak of COVID-19, Administrative Services encourages all vendors to set up direct deposit and email your invoices to accountspayable@louisiana.edu.  Vendor direct deposit forms can be found here. A copy of a voided check or letter from your bank with the banking information must be attached. To combat fraudulent activity, someone from accounts payable will telephone the vendor at the telephone number on file to verify banking information prior to setting up direct deposit.

Employee Direct Deposits

Employees that are not currently set up with direct deposit for reimbursement are encouraged to do so at this time.  Employee direct deposit forms can be found here.

Receiving Reports

If a purchase order is complete, the preferred method of correspondence would be for the signed and dated receiving copy to be submitted with the invoice to accountspayable@louisiana.edu. If you do not have a scanner please refer to the University email that referenced use of the Adobe Scan app. In the event that you do not have the receiving copy on hand we will accept a detailed email due to the current circumstances. 

The email must state:

"I, _____________, certify all items from PO# ___________ have been received and inspected.  This email shall act as authorization for payment of these items.” 

If your order is for services then your email should state:

"I, _____________, certify all services from PO# ___________  were completed.  This email shall act as authorization for payment of services.”

Partial Delivery Receiving Report

You can find the Partial Delivery Receiving Report here.  It is fillable so please complete as usual with an invoice.  If you are typing in your name on the blank that states "signed by" please email from your university email account.  It will be attached for backup.

Note: If your department has an approval chain that is set in place, you  must attach approval emails as backup.  They will be attached to the payment as backup.

All receiving reports/partials along with invoices should be emailed to accountspayable@louisiana.edu.

Inquiries on payment status can be sent to accountspayable@louisiana.edu.